Privacy Policy
This Privacy Policy applies to the website https://www.workspaces.be (we will also refer to “the website”). Workspaces s.a. (we will also refer to Workspaces s.a. as “we” or “our”) is a Belgian company located Av Van Volxem 264 B4, 1190 Brussels.
The website goal is to allow visitors (we will also refer to ‘Visitors’ or ‘you’) informed of the offer in products and services of Workspaces s.a. Workspaces s.a. acts as the ‘controller’ of the data collected via the Website and is responsible for the collection and use of your personal data.
This Privacy Policy details the personal data that will be collected, the purposes of collection, and the destination of data with third parties. It explains your rights as owner of your personal data and the measures taken to protect them.
1. DATA COLLECTED
As you browse the Website, the following data may be collected:
Cookies: when you access the Website, we collect only functional cookies needed for navigation during your browsing session, such as your language choice and session cookies needed to operate and protect our forms. We do not use cookies to store personal data. We do not use analytics, tracking or remarketing cookies.
Identification data: if you decide to provide personal data information on the Website by using one of our forms, we collect the data visible on foem fields. Namely :
- your name
- your company name
- your email address
- other personal data you may include in your message, like your phonenumber (if you provide it)
2. USE OF THE PERSONAL DATA COLLECTED
We will use the data you provide for contacting you back, answering your request or provide you with a download link. If we contact you back by email, you will find information about your right to revise or withdraw your personal data on the footer of any email. See further “Your rights”.
3. PERSONAL DATA WE SHARE
We do not sell, share, rent, lend or disclose the personal data we collect to third parties.
We use service providers for the hosting of this website and e-mail services. When they are acting as data processor, on our behalf, we do not authorize them to use or disclose the data in any way outside of this Privacy Policy. These data processors are selected to protect the privacy and security of the personal data they process on our behalf.
We may disclose your personal data in the following situations:
- if we are required by law or a legal process,
- if requested by law enforcement authorities or official government agencies,
- in the case of an investigation related to fraudulent or illegal activity,
- if we believe disclosure is necessary to prevent physical harm or financial loss,
- in the case of “force majeure” if the finality is to preserve your interests.
We reserve the right to transfer any personal data in the event we would sell or transfer all or part of our business or assets. May this happen, we will invite the new owner to respect the terms of this Privacy Policy or contact you to obtain a new consent.
4. YOUR RIGHTS
4.1 Access, amend your data
You may exercise your right to access and rectify any of your personal data at any time, in accordance with the GDPR regulation. This can be done by sending a written request, annexing a proof of your identity (ID, passport, drivers license…).
4.2 Discard your data
You may exercise your right to data deletion in accordance with the GDPR regulation. This can be done by sending us a written request, annexing a proof of your identity (ID, passport, drivers license…). We will stop using your personal data upon your request and will confirm deletion in the 30 coming days. We will notice you if some personal data have to be kept for other obligations we have to face, typically your accounting data if we emit invoices to you.
4.3 Lack of consent
When visiting the Website you will be requested to consent at data processing stages. This will be expressed as compulsory checkboxes referring to this Privacy Policy. You have the right to object. Please note we will note be able to contact you back without processing necessary personal data. The withdrawal of your consent will not affect the lawfulness of past data processing.
4.4 Complaints
If you believe that your rights have not been respected at some point, you have the right to file a complaint with the Belgian Commission for the Protection of Privacy (see www.privacycommmission.be)
5. PROTECTION OF YOUR PERSONAL DATA
We maintain appropriate administrative, technical and physical safety measures to protect personal data against accidental or unlawful destruction, accidental loss, unauthorized alteration or disclosure or access, misuse, and any other unlawful forms of processing of the personal data in our possession
When you provide personal data via our website, we use the internet industry standard encryption SSL (Secure Socket Layer) technology. Your data is scrambled between your device and our server. You can check via your browser that we use legit https:// certificates.
In order to protect your data and maintain our level of security, our server will collect technical visit logs. These logs may include your IP, type of web browser. Logs may be stored for up to 10 years.
6. DATA LOCATION
All of your personal data is stored inside the European Union; we use third-parties providers for hosting and e-mail services that do comply with the GDPR regulation.
7. UPDATES TO THIS PRIVACY POLICY
This Privacy Policy may be updated periodically to reflect changes in our personal data practices or to adapt to new regulations.
8. CONTACTING US
If you have any questions or comments about this Privacy Policy, or would like to exercise your rights, you may contact us using the contact form at https://www.workspaces.be, or write us at:
Workspaces
Av Van Volxem 264 B4
1190 Brussels
Update of this Privacy Policy: November 2018.